> ## Documentation Index
> Fetch the complete documentation index at: https://calcomhelp-mintlify-salesforce-domain-normalization-1775727.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Guest notification settings

> Control which Cal Video email notifications are sent to attendees across your organization.

Organization admins can disable specific Cal Video email notifications for attendees (guests) across all bookings in the organization. When a notification type is disabled, attendees no longer receive that email, but organizers continue to receive it as normal.

<Note>
  Guest notification settings are only available for organizations. You must be an organization admin to access them.
</Note>

***

## Available settings

| Setting                                       | What it does                                                                               | Default |
| --------------------------------------------- | ------------------------------------------------------------------------------------------ | ------- |
| **Disable recording emails to attendees**     | Prevents attendees from receiving Cal Video recording download emails after a meeting ends | Off     |
| **Disable transcription emails to attendees** | Prevents attendees from receiving Cal Video transcription emails after a meeting ends      | Off     |

<Note>
  These settings only affect emails sent to attendees. The meeting organizer always receives recording and transcription emails regardless of these settings.
</Note>

***

## How to configure

<Steps>
  <Step title="Go to organization settings">
    Navigate to **Settings** → **Organization** → **Guest notifications**.
  </Step>

  <Step title="Toggle the desired setting">
    Enable or disable the notification types you want to control. Changes take effect immediately for all future Cal Video meetings in your organization.
  </Step>
</Steps>

***

## When to use this

These settings are useful when your organization:

* Has privacy or compliance requirements that restrict sharing recordings with external attendees
* Wants to limit the distribution of meeting transcriptions
* Prefers to share recordings manually through a controlled process rather than automatic emails

***

## Prerequisites

* Your organization must have Cal Video enabled as a conferencing provider.
* Video recording must be enabled on your plan for recording and transcription emails to be sent.
* To learn more about Cal Video recording and transcription options at the event-type level, see [Cal Video advanced settings](/event-types/calvideo-advanced-settings).

***

## Frequently asked questions

<AccordionGroup>
  <Accordion title="Do these settings affect the organizer's emails?">
    No. Organizers always receive recording and transcription emails, even when guest notifications are disabled.
  </Accordion>

  <Accordion title="Do changes apply to existing bookings?">
    Changes take effect for all future Cal Video meetings. Emails for meetings that have already ended are not affected.
  </Accordion>

  <Accordion title="Can I disable notifications for specific event types instead of the whole organization?">
    These settings apply organization-wide. To control recording and transcription behavior at the event-type level, use the [Cal Video advanced settings](/event-types/calvideo-advanced-settings) on each event type.
  </Accordion>
</AccordionGroup>